12/1/2021

Transmittal Memo

Submittal transmittal form are mainly documents or forms which are required in the construction or real estate industry. A transmittal document is used when any matter or material is transmitted to some party. A submittal form is the document which is presented for review purpose to. A memo of transmittal accompanies a report, is much less formal in style than the document it accompanies and describes the context of the report's creation, purpose and review. A report's unexpected findings or uncommon features may also be pointed out, as noted on Washington State University's website.

TRANSMITTAL MESSAGES

The transmittal letter will ALWAYS be the first image when submitting a batch to iPERMS. Title: TAGD Overview Presentation (Generic - Long) Author: LTC Siriwat, P. Subject: TAGD Overview Presentation Created Date. A letter of transmittal is a type of short cover letter or business letter that accompanies a document to explain the purpose or importance of it. This letter clarifies correspondence by putting the documents sent into context, to keep confusion at a minimum. Recipients understand what they. A transmittal letter is a brief business or cover letter that is sent with a document. It explains what the importance or purpose of the document is, clarifying any correspondence so that there is less confusion. It lets the recipient know what they are receiving and why.

Transmittalmessages make take many forms in the business world. They could be the cover page on a FAX, an email message with an attachment of a primary document, or a few words scribbled on an envelope giving the receiver a reason to open the envelope. They could have to do with financial transactions. The main point of a transmittal message is to convey the details of what it is you are giving (transmitting) to your recipient.
When you are a student writing a transmittal message to your teacher, the What? is usually a homework assignment of some type. A transmittal, thus, assures the teacher that the attached file is what the teacher is expecting. A short transmittal may be a typed message of this type: 'Here is my proposal. Please let me know if you have any questions about it.'Transmittal Memo
In the business world, a transmittal letter (the writer and receiver are not in the same organization) often goes out with a package of some sort. We call the transmittal that goes with a resume for a job opening a cover letter. A packing receipt often serves as a transmittal for the delivery of an online purchase of merchandise.
When teachers want a formal transmittal message, they might require a transmittal memorandum (because you and the teacher are in the same organization--the class), and they might specify certain types of information to be covered.
In my classes, I require a transmittal memorandum to be pasted into the text box of assignment folders (aka drop boxes) of the online classroom.
FORMAT NOTES. Use Plain Memo Format. This means the following:Memorandum
  • that the word Memorandum is centered on the top line
  • that the heading information is vertically aligned
  • that a line separates the heading from the body
  • that the body does not contain a salutation (Dear Mr. Smith) and does not contain a signature block or even just your name at the bottom.
You may, if you wish, put your initials on the line with your name.
Illustrations of Plain Memo Format (This is easy! Do not make it complicated.): Figure 1: Plain Memo First Page, Figure 2 , Memo Second Page
SPACER

Transmittal Memo Meaning

TRANSMITTAL MEMO EXAMPLES (AND GRADES)
EXAMPLE COMM 495 PROJECT PROPOSAL TRANSMITTAL MEMO
(Minimal effort with errors; rates a C or 75%)

C
MEMORANDUM
To: Ida L. Rogers, Ph.D. [SPELLING ERROR]
From: Harold Student
Date: June 22, 2013
Subject: Proposal for Senior Project
__________________________________________________________________________________________________________________________
Please see attached Task 1 proposal for my senior project. I request permission to begin working on a Training Proposal Package (option 6) that will recommend a cross-cultural training program to Community Bank, an overseas military banking facility.
Although this assignment was time consuming, I didn’t [CONTRACTION] come across many issues while constructing this proposal. I will expand on my research plan as I begin working on the annotated bibliography next week.
EXAMPLE COMM 495 PROJECT BIBLIOGRAPHY TRANSMITTAL MEMO
(Better effort but needs to include context and organization into paragraphs. Rates a high C, about 79%)

C+
MEMORANDUM
TO: Ida L. Rodgers, Ph.D.
FR: Samuel Student
DA: July 6, 2013
RE: Task 2-Annotated Bibliography
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Task 2-Annotated Bibliography can be found attached here as a PDF. There were no real setbacks to this portion of the project. I was able to get a better understanding of where my project should go and found a great deal of resources to help me along the way. The biggest issue that presented itself was searching through the results from each search and discovering which articles and other references could relate directly to my original research. Once I got by this particular obstacle I was able to separate the most useful material from that which was of less use, primarily by publication dates. Overall, I think that these references are great resources and will help to not only support my research, but to also provide great supplementary information regarding the gamification theory.
EXAMPLE COMM 495 PROJECT DOCUMENT PLAN TRANSMITTAL MEMO
(Excellent effort for the memo, but the graphics placement in the document plan is required. Grade: B, 85%)

B
MEMORANDUM
TO: Ida L. Rodgers, Ph.D.
FR: Sally Student
DA: July 6, 2013
RE: Task 3-Document Plan
Attached you will find Task 3-Document Plan in PDF format for my Senior Project Option 6, a Training Proposal and Lesson Plan. Per your request, the document will be presented in Sans Serif font for ease of reading. The headings and subheadings will be in the same font, but different sizes. Heading will also be bolded to differentiate them from the rest of the text. The margins will be the typical 1” margins and the font for the text will be 12.
My one deviation from the instructions is that I did not include my graphics. They will be a part of the final document, but I have not had time to figure out what I need and where to put them.
The text has been entered for formatting purposes, and I used Lorem Ipsum, per the instructions found on your Rhetttime site.
I think the only difficulty I really had was trying to envision how I wanted the flow of the document to look. I think that this is a good skeleton to start from, and if need be I can make changes as I add the actual text. I also need to figure out the best way to include the visuals since the process of giving badges is kept up-to-date by placing them on a spreadsheet. I am sure it will not be difficult, I just need to do a bit more research to figure out the best way to do this and to make sure it fits with the flow of the document.
Overall, I am pleased with this Document Plan. This was my first time having to complete a Document Plan and after researching the subject and reading the instructions provided to us, I felt better about what I had produced. I certainly think that having this skeleton as a guide will help in putting my project together.
EXAMPLE COMM 495 PROJECT DOCUMENT PLAN TRANSMITTAL MEMO
(Excellent format and comprehensive content. Grade: A, 95% because she did not provide the publication's submission requirements.)

A
Memorandum
To: Ida L. Rodgers, Ph.D.
From: Polly Ann Student
Date: July 13, 2013
Subject: Task 4 Draft
I am including a Word 2003 doc file for my Senior Project Task 4 Draft of Option 5, a feature story with a side bar and a publisher query letter. My subject is about the choice to stay in the military by women who have children, and my original research is a Subject Matter Expert for which I have your approval on my IRB.
My draft starts with a query letter to the editorial editor for Military Times, Mr. Richard Sandza. I have not finished my cover letter to Mr. Sandza because I am not entirely confident of what goes in this and need to research it further, but this draft is an expansion of my document plan. I have not yet located their submission guidelines.
My feature story is a total of 1364 words about two women and their decision to stay or not stay in the military, but I know I want to change the ending a little and add some more content to the side of the story of the person staying in the military.
My sidebar about benefit choices needs some tweaking but is mostly done.
I have included the picture I am using for the story and my references. The picture is one my husband took of me, so I have the copyright. Well, it is in the family anyway. That is ok, isn't it?
My time-on-task is not exact, but I figure it took me about 8 hours on this draft.

Transmittal Memo Format

TitleDate From Print Version Reference IDStakeholders
COVID-19 Emergency Paid LeaveThursday, April 29, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-15 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Premium Pay Guidance for Federal Employees Performing Work in Support of the Unaccompanied Children ProgramThursday, April 22, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-14 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Federal Workforce Competency Initiative SurveyFriday, April 9, 2021 Kathleen M. McGettigan, Acting Director CXO COUNCILS and HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Extension of the Coronavirus COVID-19 Schedule A Hiring AuthorityMonday, March 29, 2021 Kathleen M. McGettigan, Acting Director HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Detail Opportunity: Information for Department/Agency LeadershipThursday, March 25, 2021 Kathleen M. McGettigan, Acting Director HEAD OF EXECUTIVE DEPARTMENTS AND AGENCIES
Emergency Leave Transfer for Federal Employees Adversely Affected by the Texas Severe Winter Storm February 2021Monday, March 15, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-13 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
CFC Special Solicitation – 2021 Winter Storm Shirley Response and RecoveryThursday, March 11, 2021Acting Director Memo to Department Agency Heads CFC Special Solicitation-2021 Winter Storm Shirley Reponse and Recovery_edit (1).pdf
Revocation of Executive Order 13950Monday, March 8, 2021 Kathleen M. McGettigan, Acting Director HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Amendment to Temporary Transition Senior Executive Service Appointment AuthoritiesMonday, March 8, 2021 Kathleen M. McGettigan, Acting Director HEADS OF DEPARTMENTS AND AGENCIES
Annual Data Call for Senior Executive Service (SES), Senior-Level (SL), and Scientific or Professional (ST) Performance Ratings, Pay, and Awards for Fiscal Year 2020Monday, March 8, 2021 JAMES CRAFT, DEPUTY ASSOCIATE DIRECTOR, SENIOR EXECUTIVE SERVICES AND PERFORMANCE MANAGEMENT HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Guidance for Implementation of Executive Order 14003 - Protecting the Federal WorkforceFriday, March 5, 2021 Kathleen M. McGettigan, Acting Director 3-5-2021 Guidance Memo for Implementation of EO 14003 Protecting the Federal Workforce.pdf HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Fiscal Year 2020 Federal Executive Board National Network Annual ReportThursday, March 4, 2021 Kathleen M. McGettigan, Acting Director CHIEF HUMAN CAPITAL OFFICERS
Call for Nominations for FY2021 Presidential Rank AwardsWednesday, March 3, 2021 Kathleen M. McGettigan, Acting Director HEADS OF DEPTS AND AGENCIES AND IGs AND CIGIE
Assessing the Suitability/Fitness of Applicants or Appointees on the Basis of Marijuana Use; Maintaining a Drug-Free Workplace Thursday, February 25, 2021 Kathleen M. McGettigan, Acting Director Memo_Assessing Suitability on Basis of Marijuana Use.pdf HEADS OF DEPARTMENTS AND AGENCIES
Political Appointees and Career Civil Service PositionsMonday, February 22, 2021 Mark W. Lambert, Associate Director Political Appointees and Civil Service Memorandum FOR CHIEF HUMAN CAPITAL OFFICER.pdf CHIEF HUMAN CAPITAL OFFICERS
Recent Pay and Leave-Related Legislative ChangesTuesday, February 16, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-12 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Washington, DC, Area Dismissal and Closure Procedures during COVID-19 “Maximum Telework” Wednesday, February 10, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-11 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Request for CY 2020 Data on Student Loan RepaymentsFriday, February 5, 2021 ROBERT H. SHRIVER, III, ASSOCIATE DIRECTOR, EMPLOYEE SERVICES CPM 2021-10 CHIEF HUMAN CAPITAL OFFICERS
Request for Data for the FY 2020 Physicians’ Comparability Allowance Report to Congress Monday, February 1, 2021 Kathleen M. McGettigan, Acting Director CPM 2021-09 CHIEF HUMAN CAPITAL OFFICERS
Pay and Benefits for Noncareer Appointees Who Resign on Inauguration Day Sunday, January 17, 2021 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR CPM 2021-08 HUMAN RESOURCES DIRECTORS
Technical Amendments Related to Family and Medical Leave and Paid Parental Leave under Section 1103 of the National Defense Authorization Act for Fiscal Year 2021Thursday, January 14, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-07 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Update on the Federal Government Status for Employees Located in the Washington, DC, Area Surrounding the InaugurationWednesday, January 13, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-06 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Temporary Transition Schedule C Authority and Temporary Transition Senior Executive Service Appointment AuthoritiesTuesday, January 12, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF DEPARTMENTS AND AGENCIES
Governmentwide Moratorium on Senior Executive Service (SES) Qualifications Review Board (QRB) Cases – Presidential Election Year 2020Friday, January 8, 2021 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR AGENCY HEADS AND CHIEF HUMAN CAPITAL OFFICERS
Higher Annual Leave Carryover Limit under Section 1111 of the National Defense Authorization Act for Fiscal Year 2021Tuesday, January 5, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-05 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
January 2021 Pay Adjustments Friday, January 1, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-01 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Fiscal Year 2021 Prevailing Rate Pay AdjustmentsFriday, January 1, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-02 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
2020 Annual Review of Special Rates (Results)Friday, January 1, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-03 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Continued Pay Freeze for Certain Senior Political OfficialsFriday, January 1, 2021 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2021-04 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
HCF Evaluator TrainingWednesday, December 30, 2020 Mark W. Lambert, Associate Director, Merit System Accountability and Compliance DEPUTY CHIEF HUMAN CAPITAL OFFICERS
Closing of Federal Government Departments and Agencies on Thursday, December 24, 2020Wednesday, December 23, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-18 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
2020 Presidential Transition GuideMonday, December 21, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF DEPARTMENTS AND AGENCIES
Federal Holidays and Human Resources Flexibilities for Employees Located in the Washington, DC, Area during the Week of InaugurationThursday, December 17, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-17 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Issuance of Regulations on Probation on Initial Appointment to a Competitive Position, Performance-Based Reduction in Grade and Removal Actions and Adverse ActionsFriday, December 11, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Call for Biennial Review Submission for Executive Allocations for Fiscal Years 2022 and 2023 Tuesday, December 8, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES AND INSPECTORS GENERAL
Emergency Leave Transfer for Federal Employees Adversely Affected by the Oregon Wildfires 2020 Monday, November 23, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-16 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Request for the Annual Federal Equal Opportunity Recruitment Program Report, Hispanic Employment Report, and People with Disabilities Report for Fiscal Year 2020Thursday, November 19, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR DIRECTORS OF HR AND EEO AND DIVERSITY & INCLUSION
Guidance for Federal Cybersecurity Rotational Assignments Wednesday, November 18, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR Guidance for Federal Cybersecurity Rotational Assignments.pdf HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Draft General Schedule Qualifications Policy - EO 13932; Modernizing and Reforming the Assessment and Hiring of Federal Job CandidatesMonday, November 16, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR CHIEF HUMAN CAPITAL OFFICERS
Uniformed Services Employment and Reemployment Rights ActTuesday, November 10, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Executive Order 13839, Promoting Accountability and Streamlining Removal Procedures Consistent with Merit System Principles – Data Collection Requirement for Fiscal Years 2019 and 2020Monday, November 2, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Join Feds Fighting FluMonday, November 2, 2020 Alex M. Azar II, Secretary, U.S. Department of Health and Human Services, Michael Rigas, Acting Director, U.S. Office of Personnel Management HEADS OF EXECUTIVE DEPARTMENT AND AGENCIES
Agency Non-Competitive Hiring Authority of Military Spouses Annual Reporting Friday, October 23, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR HUMAN RESOURCES DIRECTORS
Instructions on Implementing Schedule FFriday, October 23, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR HEADS OF EXEC DEPTS AND AGENCIES CHCOs AND HR DIRECTORS
Emergency Leave Transfer for Federal Employees Adversely Affected by the California Wildfires 2020 Wednesday, October 7, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-15 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Emergency Leave Transfer for Federal Employees Adversely Affected by Hurricane Laura Wednesday, October 7, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-16 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
2020 Telework Call for DataThursday, October 1, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR HUMAN RESOURCES DIRECTORS
Flexibilities during the 2020 ElectionTuesday, September 29, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CPM 2020-14 HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Draft General Schedule Qualifications Policy - E.O. 13932; Modernizing and Reforming the Assessment and Hiring of Federal Job CandidatesFriday, September 25, 2020 MICHAEL J. RIGAS, ACTING DIRECTOR CHIEF HUMAN CAPITAL OFFICERS
Appointments and Awards During the 2020 Presidential Election PeriodTuesday, September 22, 2020 DENNIS DEAN KIRK, ESQ., EMPLOYEE SERVICES, ASSOCIATE DIRECTOR, MARK W. LAMBERT, MERIT SYSTEM ACCOUNTABILITY AND COMPLIANCE, ASSOCIATE DIRECTOR HEADS OF DEPARTMENTS AND AGENCIES